Program Associate, Local Domain

Opportunity

Are you a curious and committed collaborator? Are you looking to bring your administrative experience and personal passion to advance philanthropic projects and partnerships in the Twin Cities community? Are you ready for a role that’s responsible for coordinating programmatic and grantmaking processes at a global foundation?

GHR is seeking a program associate to contribute to an exciting team that collaborates with internal and external partners aiming to unlock untapped potential for educational excellence and financial empowerment in the Twin Cities. 

Organization Background

GHR Foundation strives to be of service to people and their limitless potential for good and live into its values of: lead with love; reimagine what’s possible; partner, boldly; navigate and adapt.

In collaboration with partners and communities around the world, GHR reimagines what’s possible when accelerating progress locally – toward increases in access and opportunity in our community; globally – through change-making approaches to persistent development challenges; and in biomedical – on groundbreaking research to prevent Alzheimer's Disease and related dementias. 

Position Summary

The program associate is responsible for supporting administrative coordination and quality grantmaking, data, documentation, and partnerships for the Local Domain. The associate's work is primarily internal with occasional interaction with grantees and partners.

Reporting and Collaborative Relationships

The Local Program Associate is supervised by and takes overall direction from the Local Program Director. This position also takes some direction from and has dotted line relationships to the Grants Manager and other members of the Local Program team. The program associate collaborates with internal colleagues among program, grants management, administration, finance and communications teams, as well as external advisors as needed. 

Primary Responsibilities

The program associate is responsible for processing and monitoring a portfolio of grants throughout the life cycle from application to closure; ensuring complete and high quality data is captured for every grant; managing knowledge and data to generate insights in support of strategic review and refinement; providing high-level administrative management of annual work plans, budgets and activities for the Local Domain; and contributing to strategy, learning, and continuous improvement efforts. Responsibilities generally include:

Program administration (50%)

• Draft and monitor initiative work plans and budgets in collaboration with the program director
• Coordinate team meetings and projects to include scheduling, drafting agendas, providing status updates, monitoring progress, and queuing up future activities and timelines 
• Prepare and coordinate production of materials including memos, spreadsheets, reports and presentations; liaise with other team members on assignments; produce high-quality materials with consistent formatting and editing; copy and distribute materials as appropriate
• Plan, coordinate and manage grantee/stakeholder meetings and events including calendaring, scheduling, logistics, travel and associated communication; manage all pre- and post-event activities to ensure well-coordinated and seamless execution; use technology effectively
• Support and oversee team use of technology and tools to ensure effective and efficient grants and knowledge management; providing training as needed

Grants management (50%)

• Facilitate and monitor the completion of grantee proposals, reporting and amendments, quantitative and qualitative data capture, and any internal program reporting requirements
• Perform initial review of grant proposals for compliance and completeness; ensure accurate and complete initial grant record including coding and monitoring & assessment module
• Inform the structure and documentation of grants, funding guidelines, and application and reporting tools
• Manage grant data including data collection, reporting, and packaging for multiple audiences; and supporting the development and implementation of tools for data tracking and analysis, both internal and with grantees as appropriate
• Support grantees as needed to improve grant execution, and to resolve questions or potential problems that arise
• Collect, analyze, and visualize grantee data to create annual macro- and micro- performance dashboards used in determining strategy

Qualifications

• Bachelor’s degree or equivalent professional and life experience
• At least 3 years of administrative, operations and/or grants management experience 
• Experienced in managing multiple projects with diligence, calm and flexibility, with demonstrated ability to map activities to objectives, monitor and report on key milestones, and anticipate and adapt workflow
• Strong analytical skills with experience reviewing reports and data, drawing out and summarizing salient points
• Strong data visualization skills and experience creating charts and graphs with a point of view
• Program development or grant proposal review experience preferred
• Cultural competence and interpersonal skills to work collaboratively with diverse constituency to build trust and achieve common goals
• Strong written, verbal and facilitation skills
• Proficiency in Microsoft Office Suite 
• Experience using and working in a CRM or other database preferred
• Candidates may be required to travel to grantee sites for a portion of onboarding and on a semi-regular basis ongoing.
• Commitment to and ability to live into GHR’s values - lead with love; reimagine what is possible; partner, boldly; navigate and adapt
• Other duties and responsibilities as directed or assigned by the Chief Executive Officer or direct supervisor.

Salary Range

Starting salary range for this position is $68,000 - $80,000 depending on qualifications.

Work Environment

GHR fosters a respectful, inclusive, collaborative and fun environment, a supportive and engaged team. GHR is currently a hybrid work environment with headquarters in downtown Minneapolis. Occasional domestic travel may be required in this position. Candidates must be based in the Twin Cities.

Benefits Package

GHR provides a robust set of benefits including health, dental, vision (for self, partner and children) short and long-term disability, a generous retirement matching program, PTO starting at 20 days/year, educational assistance program, pre-tax health and transportation accounts and nine paid holidays a year. The office is closed from December 25 – January 1 each year.

GHR is an equal opportunity employer and will not discriminate against any applicant for employment because of race, color, religion, sex, national origin, disability, age, genetic information, or any other status protected by state or local law for an individual who falls within the jurisdiction of such law.

We respect and seek to empower each individual and support the diverse cultures, perspectives, skills and experiences within our workforce. All are encouraged to apply

To Apply

Submit a cover letter and resume to talent@ghrfoundation.org.  Application review will begin on January 31, 2025. Position will remain open until filled.