Grants Management Coordinator

Make a difference in the lives of Minnesotans.

The work you’ll do is more than just a job. Join the talented, engaged and inclusive workforce dedicated to creating a better Minnesota.

Minnesota Housing is hiring! We’re a mission-focused financial institution that is going big so all Minnesotans can go home.

We are seeking two Grants Management Coordinators, one backfilling an internal promotion and one newly created position. The Grants Management Coordinator provides agency-level coordination of grant management including the development, drafting, review, processing and oversight of grant Requests for Proposal and Grant Contract Agreements. This position advises and provides oversight and direction to agency staff on grants management. It is also responsible for the development and implementation of related policies and procedures and providing training to agency staff.

Essential Job Duties

• Lead and perform agency grant management and administration duties
  • Ensure agency staff comply with the Department of Administration’s Office of Grants Management (OGM) policies, state procurement requirements and the agency’s policies and procedures
  • Provide direction, guidance, tools and resources to agency staff during the RFP, selections, funding approval, contract execution, monitoring, reporting, and closeout phases to ensure all process, procedures and forms are properly implemented
  • Serve as an expert on grants management processes, procedures and requirements as set by state law, statutes, policies and agency procedures to help ensure compliance
  • Provide grants management and administration support to agency staff during the lifecycle of a grant to address issues, grantee compliance and performance and provide solutions and directions to staff
  • Provide guidance and support to agency staff during grant monitoring activities including site visits, desk reviews and financial reconciliation to ensure compliance and provide direction to staff on identified issues
  • Address equity in grant making and help increase the diversity of agency grantees.
  • Assist with the development, implementation and ongoing coordination of the agency’s grant management system
• Provide technical expertise and guidance to agency staff on grant Requests for Proposals (RFP)
  • Provide direction, support and oversight to agency staff on drafting grant RFPs, including direct assistance with drafting documents if needed
  • Review Requests for Proposals and other solicitations to ensure compliance with State statutes, OGM policies and agency procedures
  • Provide support to agency staff during the RFP and evaluation process to help ensure compliance, including the conflict-of-interest and pre-award financial review processes
  • Review grant Program Guides and Manuals to ensure compliance with State statutes, rules, OGM and agency policies and procedures
• Provide technical expertise and guidance to agency staff on Grant Contract Agreements and amendment drafting and execution
  • Provide direction, support and oversight to agency staff on drafting contracts, amendments and development of scope of work, deliverables and outcomes, including direct assistance with drafting documents if needed
  • Review Grant Contract Agreements and amendments to help ensure compliance with State statues, OGM policies and agency procedures and that concise deliverables are included
  • Provide direction, support and oversight on the due diligence requirements and process for agency grants to help ensure compliance and timely execution of contracts
• Develop and Implement agency grant-related policies and procedures
  • Lead the ongoing development and implementation of agency grant-related policies, procedures, processes and templates in accordance with regulations, statute, rules and policies for internal use and external use
  • Train and educate agency grant staff on grant-related policies, procedures and processes
  • Lead continuous improvement efforts and evaluate new resource needs

These two positions are eligible for a hiring incentive of up to and including $5,000 and a referral incentive of up to and including $1,000.

Minimum Qualifications

To be qualified for and considered for this position, applicants must meet all of the minimum qualifications listed below. Ensure that your resume contains descriptions of your work experiences sufficient for comparison against the requirements stated below and indicate the beginning and ending month and year for each job held.

Only applicants whose resumes clearly demonstrate fulfillment of each of these minimum qualifications will considered for this position.

• Three (3) years of professional grant and contract management experience involving evaluating, administering, accounting for, training or monitoring of grants proposals, grant agreements or grant recipients for a grant making organization
  • A Master's degree in Business Administration, Public Policy, or Federal Affairs may substitute for 18 months of experience – OR - a Bachelor's degree in these fields may substitute for one year of experience;
• Experience drafting and publishing a grant Request for Proposal (RFP)
• Experience drafting and development of scope of work and deliverables for a grant contract
• Experience reviewing and interpreting federal and state laws, regulations and policies as they relate to grants management with the ability to apply them to individual circumstances
• Demonstrated communications skills sufficient to provide communications in plain language to a broad audience, including internal and external customers
• Experience providing direction to staff who are not direct reports in a collaborative and respectful manner
• Experience adjusting to changing priorities and managing schedules to meet tight timelines
• Cultural competency as demonstrated by skills for communication and interaction across cultures and awareness of one's own world view and that different world views exist

Preferred Qualifications

• Knowledge of Minnesota Department of Administration’s Office of Grants Management and Office of Procurement requirements, policies and procedures
• Familiarity with applicable state and federal laws, rules, and regulations that relate to procurement and contracting using state and federal resources
• Ability to think and work strategically
• Critical thinking skills and the ability to analyze complex information and issues
• Our employees are dedicated to ensuring cultural responsiveness. Preferred candidates will have a variety of experiences working effectively with others from different backgrounds and cultures

Annual Salary Range

$27.93 - $41.24 / hourly; $58,317 - $86,109 / annually

Additional Requirements

This position requires successful completion of the following:

• Reference Checks.
• Job related background checks. 

Physical Requirements

Requires moving office items such as file folders and small office tools.

To Apply:

External candidates should copy and paste this text into your browser: https://careers.mn.gov/psp/mnjob/MNCAREERS/HRCR/c/HRS_HRAM_FL.HRS_CG_SE…

If you have questions about applying for jobs or are having technical issues with the application system, contact the job information line at 651-259-3637 or email careers@state.mn.us.

For additional information about the application process, go to http://www.mn.gov/careers.

Contact

If you have questions about the position, contact us at: Minnesota.Housing.Human.Resources@state.mn.us.  

About Housing Finance Agency

At Minnesota Housing, we know that affordable housing is an essential part of Minnesota’s infrastructure. When you work here, you’re helping to build stronger communities. We also have a national reputation as one of the finest housing finance agencies in the country.

Why Work for Us

Diverse Workforce

We are committed to continually developing a workforce that reflects the diversity of our state and the populations we serve. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve the people of Minnesota.

A recent engagement survey of State of Minnesota employees found:

• 95% of employees understand how their work helps achieve their agency’s mission
• 91% of employees feel trusted to do their jobs
• 88% of employees feel equipped to look at situations from other cultural perspectives when doing their job
• 87% of employees report flexibility in their work schedule

Comprehensive Benefits

Our benefits aim to balance four key elements that make life and work meaningful: health and wellness, financial well-being, professional development, and work/life harmony. As an employee, your benefits may include:

• Public pension plan
• Training and professional development
• Paid vacation and sick leave
• 11 paid holidays each year
• Paid parental leave
• Low-cost medical and dental coverage
• Prescription drug coverage
• Vision coverage
• Wellness programs and resources
• Employer paid life insurance
• Short-term and long-term disability
• Health care spending and savings accounts
• Dependent care spending account
• Tax-deferred compensation
• Employee Assistance Program (EAP)
• Tuition reimbursement
• Federal Public Service Student Loan Forgiveness Program

Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. The State of Minnesota recognizes that a diverse workforce is essential and strongly encourages qualified women, minorities, individuals with disabilities, and veterans to apply.

We will make reasonable accommodations to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us and indicate what assistance is needed.